14 Writing Tools to Help You Get More Done in Less Time 153

writing tools for better productivity

This is a guest post by Kenneth Waldman – a passionate content writer, copy editor and English tutor.

Everyone, no matter what job they perform, have the exact same 24 hours in a single day. So why is it that some folks are highly productive, reaching all their projected goals and effectively managing their time, while others get nothing done?

In this day and age, it’s important to stay on task and streamline projects in order to reach daily goals.

Some people use their time and talents efficiently through organization, concentration and self-discipline, while others struggle every day to complete a few tasks.

Writers are especially vulnerable in terms of time management. A writer’s tool for work may also be his or her biggest time suck: the computer and Internet access. Sometimes when a writer works on a project, distraction occurs. Researching a subject may lead to helpful information, but there’s a blinking link on the page and the next thing you know, the writer is reading about celebrity relationships or viewing videos of cute puppies. What started out as a 10-minute break, turned into hours of playing around online, checking social media sites or surfing the web.

Thankfully, there are writing tools available for the distracted, unorganized procrastinator. The following writing tools may be the answer for you.

14 Time-Saving Writing Tools for Better Productivity

1. Bubbl.us

It allows for clear and concise presentations and organizes thoughts. The “mind maps” allow for creative ideas and sharing content. The basic package is free for writers. However, for $59 USD per year, unlimited backup, storage and file and image attachment are included.

2. Cherrytree

That’s an excellent note-taking app that stores all of your data.
It’s a free service, however, a donate button is available for those who wish to contribute for continued website maintenance. The app comes in multiple languages with English being the default setting.

3. Google Cloud Storage

Allows users to collaborate and edit information through Google and Dropbox. It also backs up files and allows unlimited space and access to documents.
This is a free service. For business accounts, there is a monthly fee.

4. Compfight

Writers use the Flickr search engine to find high quality, free images for use in articles and websites. Images are original.
With this tool, it’s no longer necessary to search and use Stock Photos again.

5. Convert Case

This tool automatically corrects capitalization. It lets the writer enter text into the tool or copy and paste from an existing document.
Although this site is free to use, a donate button is there if you wish to show support.

6. Essaymama.com

Writers may check number of word and character, and avoid overuse of repeating words and phrases within a document.
It’s a superior tool for keyword control and distribution. The cost starts at $19 USD for 275 words. Premium additions are available, including an editor if desired.

7. Google Apps for Work

Send e-mails from your website without having to change pages.
It’s free for a 30-day trial then increases to $5-10 USD/month depending on package selection.

8. Hootsuite

Manages social media in one place, including Facebook, Twitter, G+, You Tube, LinkedIn and other platforms.
They offer a free 30-day trial. After that, monthly packages start at $10 per month and increase depending on specialty services.

9. Plotbot

Specifically aimed towards screenwriters. It’s a free text editor that automatically converts formatting. It allows sharing, contributions and comments on content among invited users.

10. Quabel

This free minimalist text editor decreases distractions. It keeps word counts, tracks goals and allows multiple file uploads including DOCx, ODF, PDF and plain text. Presently this is for desktop computer users only.

11. Scrivener

Word processor software that manages projects and work in one place. It converts content to e-book format. Available on Windows and Mac from $10-45 USD.

12. Stayfocused

This is a free service that blocks distracting websites while you work. It is available only on the Google Chrome browser.

13. Write to Die 2

This “consequence driven” service is the most popular distraction tool manager for writers.
It is available for Mac, Windows and Linux. Writers may interact with each other and encourage one another to meet deadlines. It allows the writer to set rewards when a goal is met (soothing music or a pleasant photo). However, if the writer procrastinates, something they dislike (ear piercing sound, horrid images) appears.
The cost is $20 USD. Trick or Treat!

14. Wridea

Established in 1999, this tool stores, prioritizes, organizes and shares ideas with invited friends. It’s a free service.

Time management is a crucial element in the field of writing. Deadlines loom, projects sit piling up on the desk and the urge to procrastinate can be overwhelming at times if tasks aren’t broken down into smaller projects. Writers must possess three characteristics for success: concentration, self-discipline and effective time management.

Some classic tips for success can help a writer stay on task: don’t edit while writing, don’t format text and don’t stop for breaks when your project is almost complete.

Writing tools are today’s modern answer for writing distractibility. Distraction-free writing allows the writer to perform at a superior level by allowing for increased concentration, organization and goal setting.

Some tools allow the writer to interact with other writers to gain immediate feedback or encouragement. Who wouldn’t want the best writing tools in their repertoire for increased productivity and success?

The term ‘less is more” applies in this case. Simplification of the process permits the writer to lock down into “Do Not Disturb” mode.
Each of the above tools encourages creative individuals to reach their goals distraction free. Out of increased concentration, comes a better product.

And let’s face it, every writer desires to achieve their writing goals through success, hard work and dedication to the craft. Writing tools places them one step closer to perfection.

What do you think? Which of these have you used so far? And which tool would you give a try next?

Get The Lifestyle Designer's Digest
Directly into your inbox every Monday.
Previous ArticleNext Article

How Co-Working Spaces Can Be a Great Benefit for Entrepreneurs 31

How Co-Working Spaces Can Be a Great Benefit for Entrepreneurs

It seems like co-working spaces are becoming a huge thing. More and more entrepreneurs out there decide to ditch their traditional office and take their business to a co-working space.

And if you’re running your own business, chances are you’re already aware of some of the benefits co-working spaces bring. However, here, you’ll find a few more reasons why joining a co-working space makes a lot of sense.

12 Benefits of Co-Working Spaces

1. Low startup cost

If you’re just starting out, you’re probably looking for premises that won’t drain your budget. By moving to a co-working space, you’ll eliminate the costs of fire insurance, office equipment and various similar expenses.

Not only that this will help you save money, but less time and energy will be needed for sourcing things like this.

2. Increased flexibility

Another great reason to opt for a co-working space is increased flexibility.

This means that the more your business keeps growing, the easier it will be for you to expand your office space. Most of the experts who are running co-working spaces will allow you to tailor your contract according to how well you’re doing.

3. Less risk

improve networking skills

When moving into a traditional office, there’s always a chance you’ll lose the money you’ve invested in it if your business fails. And selling all the office equipment and furniture isn’t always going to be easy. But if you take your business to a co-working space, you won’t have to worry about risks like this.

4. Short setup time

One of the biggest problems small businesses face when moving into a traditional office is the long setup time.

For small businesses, time is an important asset and the last thing you want is to lose money while moving. Luckily, with co-working spaces, not too much time is needed in order to get everything in the right place.

5. Fast internet

Modern-day businesses in just any industry need internet and they need it to be fast. This is probably the case with your business as well and fast internet is another reason to join a co-working space. And even if there’s something wrong with the connection, you won’t be the one having to deal with the issue.

6. Collaborative atmosphere

Some people would have you believe that having people from other companies around your team makes them less productive. But the truth is, it’s easier to perform when you know there are other teams doing the same right next to you.

Another important thing to mention is that too much familiarity traditional offices offer makes your employees less productive.

7. More opportunities for networking

How to Grow Your Online Business by Hiring the Right Team

When running your own small business, you’ll have to put some extra effort into meeting as many businesspeople as possible. The more of them you meet, the better. If you decide to move into a co-working space, you’ll have all the networking opportunities you need.

8. Easier to get

Let’s face it, finding a perfect traditional office for your business is difficult. What’s even more difficult is actually obtaining that office.

With co-working spaces, you won’t have to worry about things like this. This is the case because there are plenty of these out there you’ll be able to choose from.

9. More flexible access

Most co-working spaces out there are run by its landlord and the building management. What this means is that your employees will be able to work whenever necessary, since the office will be open even during Sundays and public holidays.

Also, when working on a big project, your employees will be able to access the office 24/7.

10. Better design

letsreachsuccess.com action guides

Another issue many entrepreneurs face is designing their office. Not only that this can take money, but it also requires a lot of effort.

However, with most co-working spaces out there, what you’re going to get is a beautiful office you can move into. This means your new office might be equipped with things like a green wall and comfy furniture.

11. Premium brand imagery

In the business world, it’s very important that you give your brand a boost by using premium facilities. In fact, this is something that’ll help your business obtain more loyal brand followers. When working in a co-working space, you’ll be provided with all the nice-looking facilities your brand needs.

12. Happy hours

No matter how many employees you have, they’ll want to be surrounded by people they consider friends. If you join a co-working space, there will be plenty of opportunities for your employees to hang out with other people from the building. This translates to more drinks after work and more motivated employees.

Co-working spaces really are the way to have it all without having to break the bank. So, no matter if you’re moving from your garage or a traditional office, you’ll definitely want to think about joining one of these. Luckily, more and more co-working spaces are popping up all over the world.


This is a guest post by Derek Lotts.

It seems like co-working spaces are becoming a huge thing. More and more entrepreneurs out there decide to ditch their traditional office and take their business to a co-working space.  And if you’re running your own business, chances are you’re already aware of some of the benefits co-working spaces bring. However, here, you’ll find a few more reasons why joining a co-working space makes a lot of sense.