How to Manage Workload and Never Be Overwhelmed Again 96

How to Manage Workload and Never Be Overwhelmed Again

I don’t know what your situation is, but I’m sure you want to take your productivity to the next level – both in work and in your personal life, and manage workload in the most effective way possible.

There’s always so much to be done and we get stressed, overwhelmed and are on the verge of experiencing burnout.

Don’t worry. All that is manageable. You can take back control of your time, get things done faster and stay sane if you turn to the right techniques and hacks.

Here are some effective strategies and little changes in daily life you can make for better workload management and maximum productivity:

1. Stop trying to do everything perfectly.

If you’re on a mission to get everything done in the best way possible, you’ll probably end up disappointed.

Striving for perfection never ends well. Be it in the workplace or at home, you’ll need to accept that you have limits. So don’t fear failure, don’t prepare too much. Just start working on the task and know you’re doing your best anyways. If it doesn’t work out, be alright with that and move onto something else.

2. Remove the unimportant tasks from your list.

80/20 your to-do list. Analyze the 20% of the things you do that give you the 80% of the results and let them be your priority. The rest isn’t important and your time is better spent working on the essentials only.

3. Outsource.

Manage workload by letting other people do some of the work. Let’s face it, not everything requires your role.

You may even hire a virtual assistant and let him do less important, time-wasting daily tasks like managing email, taking care of invoices, gathering data, doing research, reaching out to people in your field, personal errands, etc.

4. Avoid interruptions.

our brain deceives us when making decisions

Make sure that when you start working on a super important task, no one will get in the way and nothing will make you lose focus. Because once it happens, it means you’ll distract your mind with something else for some time and then it will take even longer to concentrate on work again.

So define the distractions you face in daily life and do everything possible to avoid them and stay focused on what matters.

5. Rest properly.

Having a good night’s sleep means you’ll have more energy to do productive work throughout the day. Taking breaks after completing each task is also important to help your brain recharge.

Make sure you do something about these to become more effective and handle tasks effectively.

6. Break big things down into smaller tasks.

Often the big picture looks scary. And that’s one of the main reasons why we procrastinate.

Avoid that by making a step-by-step plan on how to get it done. Break each project into manageable actions. This way you’ll also know what to start with first.

7. Keep track of your time.

You should be aware of how you spend your time at any moment. That will help you be ruthless with it, not waste it in unproductive activities and make changes when you see that some things take too long.

8. Use tools.

Find out the right productivity tools to manage projects, track things, communicate with your team, block online distractions, or else.

It’s not easy to manage workload in today’s world of interruptions, temptations and lack of focus and direction, but it’s something you must learn how to do if you’ve decided to improve your performance and results.

So how do you handle too much workload?

See also:

How to Deal with an Overwhelming Workload?
11 Ways to Avoid Burnout

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9 Ways to Handle Change in Your Life [Infographic] 3

9 Ways to Handle Change in Your Life [Infographic]

When a big change happens in your life, it doesn’t have to be a negative change to have a huge impact on you.

Change causes uncertainty and our brains and bodies react to uncertainty by trying to protect us with the release of fight or flight chemicals and hormones.

The downside to this is that living with these for an extended time results in elevated heart rate and affects your digestion, immune systems and blood flow.

But there are ways you can regain control over your life even in the midst of big changes.

The first is to take a step back and reflect on what’s actually happening and what your involvement is, which will help you to understand and find perspective on the situation. Hopefully, this will enable you to find the opportunities that every change in your life brings, rather than obsessing over any short-term negative impacts.

It may also help you to allow yourself a transition period where you adjust to the changes. But with a firm deadline by which you expect to have moved on and settled into the new routine. Even if it doesn’t quite work out that way, it will still push you towards visualizing the end of the uncertainty, which will prepare you to make it happen sooner rather than later.

On a more basic level, you need to remember to look after yourself during this time of change and the related stresses.

It can be too easy to fall into bad habits like neglecting your own simple needs, like a good night’s sleep and staying active and eating right when you are going through something like this. Having a day in your pajamas eating ice cream out of the tub is fine. But your body needs sleep, exercise and nutrition to keep you healthy.

Routine can be a comfort when it feels like everything in your life is changing.

So try and stick to some simple ones like walking your dog every morning or going to a regular gym class to give your life some stability and consistency.

You also need the help and support of those around you. And having a strong support network is crucial when it comes to coping with big changes in your life. This means family and friends, but you could also seek out people going through similar experiences by looking online. There may well be communities who you can talk to and get helpful tips from.

Most importantly of all, you need to be aware of when you need more than just the love and support of other people to help you cope with stress and uncertainty. If you start to feel like your mental health is really suffering, or you have been feeling the symptoms of stress for more than a couple of months, you need to go and talk to a health professional to get the help you need to bounce back.

You can read more practical tips about dealing with change and the symptoms it causes in this infographic from Pounds to Pocket.