A Quick Guide on Avoiding Time Management Mistakes 45

A Quick Guide on Avoiding Time Management Mistakes

This is a guest post by Peter Lee – a web developer and freelance writer for ScholarAdvisor. He’s very keen on researching, writing, digital tools and modern education issues.

Time management is one of the most powerful tools to organize self space. It’s widely known these days as a tool of self-organization; almost everyone has heard something about it. However, many of us don’t fully use time management to organize our time effectively. At the same time, this discipline can really help to improve self-efficacy. Thereby, whether or not you use time management, it can be useful for you to learn about these time management mistakes and the way to avoid them.

Top 12 Common Time Management Mistakes to Avoid

  • Underestimating the importance of your to-do list;
  • Not using the system of personal goals;
  • Underestimating the value of prioritizing;
  • Being addicted to distractions;
  • Failing to fight procrastination;
  • Taking on too much (failing to delegate authority or inability to say “no” to unimportant stuff);
  • Not planning and thinking things through before getting started;
  • Taking more tasks than you can handle;
  • Doing two or more tasks at the same time (multitasking);
  • Underestimating the importance of breaks;
  • Failing to make an effective schedule;
  • Not using external storage for your ideas (not writing everything down).

Practical Time Management Rules

It’s not a big problem if you haven’t used a to-do list to organize your time yet, because you can easily learn how to do it.

A to-do list is a tool to free your brain from technical organizing tasks and to always be aware of what you can do for your success. However, it’s very important to use this powerful tool correctly; if you put all kinds of tasks on the list, it may become a depressing load.

It’s better to use “the rule of 2 minutes” and “the rule of 5 minutes” to make your to-do list effective.

“The rule of 5 minutes” is that it’s smarter to complete any task which can be finished in five minutes, right when it came to you, than to add it to your to-do list. This rule helps managers filter different kinds of tasks.

Statistic says, that when small tasks get on our to-do list, they are usually postponed for a long time. And vise versa, average and big tasks that cannot be done quickly must be written there.

Sometimes it’s scary to start working on a big task, that’s why people are more likely to do average tasks. So managers have developed a simple rule to deal with this.

“The rule of 2 minutes” is that you should put your big tasks on your to-do list (and in your day planner) and to spend at least two minutes a day performing them.

Learning How to Avoid Main Time Management Mistakes

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If you want to become effective, you have to create a system for your personal goals and preferences, and to organize your time and your working activities according to that.

What is my goal? What do I want to do? What is the place where I want to be in five, ten or twenty years?

Use visualization to tune yourself on your goals (this is some kind of self-programming; sometimes it can be very effective). All this will help you learn how to divide tasks into important and unimportant.

Identify unimportant ones and try to avoid them – learn to say “no” to such tasks and people who want to make you do them, to better deal with such common time management mistakes.

Identify tasks that are important for your success and try to spend at least 50% of your working time on them (the rule of “fifty percent”).

Saying ‘No’ to Distractions and Procrastination

If you want to become effective and stay focused, you need to fight distractions.

We live in a great information flow these days, so we have no choice – to become effective sometimes you need to say “no”, or you’ll fall into the trap of making more time management mistakes. Learn how to reject everything that distracts you from your work – your friends’ calls, games on your phone, social networks or even door bell.

If it will make you more effective – close your door, turn off your phone and don’t turn it on until you finish what you need to do for today.

The same goes for procrastination – say “no” to the procrastinator that lives in all of us. The easiest way to fight it is to set a limit of sitting in front of the monitor and doing nothing.

For example, you can decide on 10 minutes; when they end – start working. To overcome procrastination you need to firmly decide to start working. Nothing else will help; sometimes we need to force ourselves to do any kind of work and this gives us new energy to do other stuff too.

Be Optimistic, But Also Realistic

Surely, sometimes there is so much energy in us that we take more and more tasks. But being very busy, we rarely stay effective. So try to always take into account your real capabilities to handle tasks.

Don’t take on too much and don’t do many tasks at the same time, as it becomes impossible to manage workload. The quality of your lifestyle will influence your effectiveness too – so don’t forget to take breaks, sleep well and eat healthy food.

What time management mistakes have you made?

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Should You Buy an Ecommerce Business? 10

Should You Buy an Ecommerce Business?

If you have the funds to make an investment, but you are not sure which is the best option, a good idea would be investing in an ecommerce business. They represent the businesses of the future, and it is already a known fact that they are very profitable.

With an online business you can choose to build it yourself, but that is not what we are recommending. In our opinion, buying an ecommerce business comes with more advantages and in this article we will talk about some of them.

You won’t have to deal with the tough work.

The first days are the hardest when you decide to start a business by yourself.

First of all, you have to decide exactly what kind of products you want to sell and then find the suppliers for them. You need to create a quality customer service, come up with marketing strategies, develop the site, SEO, and many other things.

But when you buy an online business you won’t have to deal with any of these. A business that has been around for a while already has all these things and this means that you won’t have to deal with them. However, you should make sure that you do a little bit the research before you buy the site. You need to make sure that everything matches your requirements.

Successful business model.

Quitting While You're Ahead! Understanding the Limits of Natural Business Growth

When you are just getting started it is hard to tell whether your business will make it or not.

In some cases, it might even be complicated to come up with a strategy that will sell your products. Nevertheless, this problem does not occur when you are buying an online business.

In this situation, you already know that the business existed for a few years, which means that it generates enough revenue. It also means that the traffic and customers are established already so there is almost no risk.

However, before you buy a website you will need to make sure that the financials are accurate.

You can choose to buy a business from an online marketplace such as Exchange by Shopify. This way, data such as traffic and financial reports will be delivered by the platform, not the seller, so you will know for sure that they are 100% real.

Cross-sell potential.

If you already own an ecommerce business it might be a good move to buy another one. By getting another one you will gain access to additional customers, email addresses and traffic, which could be really helpful for you.

If you analyze the metrics of the business a bit you will be able to tell how to cross-sell existing products. Tools like shopping cart data and Google Analytics should help you determine customer behavior, including the returning rate and how many items per order are there.

Cross promotion between email lists could be a great marketing tool if it is used correctly, and even using “competitive” discount could be a way to make customers move between the two businesses.