7 Ways to Increase Productivity in The Workplace 77

productivity in the workplace

Maximizing efficiency in every area of life – be it personal or work-related – has always been a goal of ours. And productivity in the workplace is no exception.

We achieve much more if we’re more effective, get things done faster, work smarter rather than harder, prioritize, focus more easily, develop the right mindset to work without interruptions and even enjoy our work, and never experience burnout, lack of motivation, boredom, or else.

If you too want to stand out in the workplace, increase your chances of promotion, get more done and even work on a side project, stay active and feel fresh throughout the whole work day, here are some tips:

1. Single-task.

Doing one thing at a time is what can help you do your job better and faster. Our minds just aren’t programmed to do many things at once, that’s why multitasking usually leads to investing more time and energy into our work, but not being satisfied with the results and not seeing any progress.

As for the tools and systems you’re already using at work, simplify those too. Most softwares for organizing projects are quite complex. So go with a project management software that lets the entire team collaborate and gives you an instant access to the latest project schedules via the Web.

2. Kickstart your morning.

How you start your day defines how it goes. So if you have an energetic, productive morning, then you’ll build the momentum and will be getting things done till the end of the work day without feeling exhausted.

Wake up earlier for a start so that you’ll have enough time for all that. Then, dedicate that extra time to some positive, healthy, creative and successful activities that will get you in the mood.

Have a quick workout, meditate to clear your mind, visualize your goals, write down a few things that will make today great, create your to-do list, prepare for going out.

All these mini habits, when combined, turn into a powerful ritual that will guarantee your optimum performance at work.

3. Take control of your schedule.

Time management skills are crucial if you want to double productivity in the workplace.

Start with the basics, like analyzing how you’re already spending your time daily and seeing which activities bring you the best results. Then, eliminate some of the rest and focus more on these.

Once you feel comfortable with that and it becomes a habit, start prioritizing. When writing down your tasks for the day, define the most important ones, put them on top, and start with them first thing in the morning. That’s how you move forward and feel accomplished by noon, which motivates you to keep working on the rest of the list.

To take things to the next level in terms of time management and efficiency, use a time & attendance software. It’s made for employees and lets them view schedules and previous hours worked, request shift swaps and time off directly from there, and wait for approval from managers. That saves a lot of time and worries, there’s no real need for meetings and unnecessary communication, as these can often become a distraction from your actual work.

4. Complete quick tasks right away.

Whenever something comes up that takes 5 minutes or less, just do it.

If you schedule it for later, you may procrastinate, forget, or else. And in a day or a few, there will be many more tasks like these and you’ll get overwhelmed. Don’t let that happen. Increase productivity in the workplace by making this simple change in the way you do your job – just get done the things that take no time immediately.

5. Take regular breaks.

If you don’t turn your mind off after a period of focused work and engage it in something else, you’ll lose concentration and will lower your productivity levels.

For best results, work in 25-minute intervals and take a 5-minute break after that. That’s the so-called Pomodoro technique. But you can also turn that into 90-minute intervals in which you’ll get a lot done, and then unplug and do something else for half an hour or so.

6. Create a friendly environment.

What you look at while you work, the place you’re at, the people, the atmosphere – all these affect your performance more than you think. So improve it and let your environment breed success and productivity in the workplace.

First, declutter. Organize your desk, find a place for everything, keep it clean. Add plants, inspirational images or quotes around you. Get a comfortable chair, maybe even a standing desk.

Then, improve your relationship with your colleagues. Connect on a personal level, do favors, share ideas, show respect, be the most positive person in the office, and be polite too. People are part of your environment, and it’s much better for your mental health and work performance to keep it friendly.

7. Be a learner.

Always seek guidance and support. Read stuff connected to your field daily, stay up-to-date so that you can discuss these topics with influential people when the right time comes.

Try new approaches to the way you do what you do. Experiment with different productivity techniques, healthy habits, energy boosters, stress relievers, etc.

There are plenty of things you can start doing to make sure you boost productivity in the workplace and become an employee the company can’t go without. Just focus on getting 1% better daily.

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How I Finally Managed to Focus and Got to Work without Putting It Off 31

How I Finally Managed to Focus and Got to Work without Putting It Off

Here are the things that helped me find focus and finally get to work:

Tip #1 Write it down.

When I say write it down I mean that whatever you want to do on the day or even the night before for the following day. Simply write exactly down what you want to do/achieve. This simple tip alone is almost like flicking a switch in your brain to do it.

Simply writing down your goals and your plans not only makes you think about the goals and the steps that you need to do to achieve them. Sometimes this can be a great way to realize exactly what you want and get you thinking of things you perhaps hadn’t thought of prior.

Not only this but there have been countless studies done showing that writing something down with greatly improve the chances of it coming to fruition than not writing it down at all.

The great thing about this is that it can be literally applied to many areas of like. You can write down your long-term goals or you can write down what you plan to do for the next day.

I, personally, do it every night after I am long finished with my work for that day. I set aside 5-10 minutes for writing down what I want to do tomorrow. The act itself cements it in your brain.

This is also a great way to help with procrastination. It’s almost like holding yourself accountable for it which I will get into more in my next point.

Tip #2 Hold yourself accountable.

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Holding yourself accountable to an overall goal or target can be an excellent way to actually push yourself to that point where you get to work consistently.

For example, let’s say I want to lose some weight and be on a particular diet to achieve that goal. Telling your friends and family that you are doing it makes you more accountable than doing it alone.

Your friends/family will often follow up with you about your progress. This is a constant kick up your ass to keep working towards your goal. Also, doing things like posting it on Facebook or somewhere where people can engage with you and follow your progress is great.

Ideally, having an accountability partner would be the best option for this.

An accountability partner and you would usually be moving towards the same goal and would constantly encourage each other to get to work. Most importantly, you two will be accountable for your actions!

A great way to find such like-minded people is through social media. For example when I work on my blog FlipFlopsandAppleSauce, I have a artner that is also running a blog. We both set goals on how often we publish content to hold each other accountable. It works extremely well.

Tip #3 Don’t be focused on results.

Don’t put pressure on yourself if you aren’t achieving your goals as quickly as you want.

Let’s say you have an online business and you want to make $1000 a month in profit. Instead of focusing on how much money you are currently making, look at what steps you need to take to get to that $1000. The more of these you take, the sooner you will get there.

Tip #4 Concentrate on today.

 

Some people are always thinking of long-term objectives. That’s not a problem, but you should always try to break down your goals into smaller, easier steps. Then, dedicate each day to working towards completing these steps.

Not only does that make things simpler and easier to manage, but it also puts less stress and pressure on you in the long run and will undoubtedly save you lots of time.

Tip #5 Let it become a habit.

Once you get into a routine, doing some of the more tedious things won’t be as much of a problem. Because at the beginning, you had to make a more conscious effort to make them happen. But once something becomes a habit through use of constant repetition, it becomes 10 times easier to do it.

After doing something consistently for 20 days in a row, it will start to become a habit.

So, if you are doing something that you don’t enjoy 100% to work towards your goal, it would be a great idea to challenge yourself for 3 weeks. Make it a habit, because, beyond that initial 3 weeks, things should only become easier.

#Tip 6 Think goals, not hours.

Some people say ‘I want to work 5 hours on this today’. In my opinion, this is not a solid mentality to have.

People who work with that in mind tend to draw out what they are working out to achieve that time target, which usually isn’t helpful at all. Not only that, but it lowers overall productivity.

I like to set steps that I want to do on that exact day. I have a clearer target that isn’t limited or restricted by time in this case.

Also, once you have finished what you set out to do for that day, you feel a great sense of accomplishment. Which for me, is an amazing feeling that keeps me coming back for more!

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David Gray is an entrepreneur that loves marketing. This “career” path allows him the freedom that he truly craves in his life.