How to Increase Office Efficiency [Infographic] 50

How to Increase Office Efficiency [Infographic]

The following article is a guest post.

Do you have daily catch-up meetings? If you do, you could be unknowingly taking away 17.5 hours of working time per week. This means your office efficiency won’t be as high as it could be.

Businesses can always make little alterations to help your office efficiency increase.

To increase office efficiency, you need to make your employees feel valued and comfortable within their working environment. This can be doing things like regular training which will benefit the company in many ways and also by offering the option of remote working.

Being able to work from home is a great plus for staff, if they have any lost time or don’t think they can reach a certain deadline. It will help with motivation while boosting your office efficiency when staff are unable to get into the office, they can still work.

As study suggests, working from home can also boost their happiness, which they bring to the office.

A second monitor at work can help boost productivity by 20 to 30%. This translates to each staff member could complete up to 75.9 more days work every year. Bigger screens also contribute to the increase in efficiency.

Having social media platforms for internal company use can help with communication throughout the business and therefore help when sharing ideas, brainstorming and recognising achievements of other workers.

External social media access throughout the day can make for productive breaks. They can help aid productivity and clear the brain of stress.

There is always a lot of talk surrounding music and if it helps efficiency or if it interrupts the workflow. Some people find it helps them, other people claim that it slows them down. Tests have been done and it is proven that music helps boost efficiency when workers are doing repetitive tasks and it can spark creativity.

Although, no distractions should be present when workers are learning new things.

The atmosphere is one of the most important things in an office.

You need your office to be light enough so it doesn’t cause drowsiness but not too bright as this can cause migraines.

The best lighting is natural lighting, this produces maximum employee satisfaction and efficiency.

The University of Exeter carried out research about plants in the office and if they can increase productivity. The results process that they can increase well-being by 47%, creativity by 47% and productivity by 38%. So, having plants in your office won’t hurt your worker’s productivity.

Whether temperature effects attendance and focus is always a part of a large conversation. Does the change in weather change people’s working habits?

The truth is that in the summer months, attendance will decrease by 19% and workers tend to be 45% more distracted. This is according to a study done by the Captivate Network. The tip is to keep offices cooler for higher attendances and increased productivity.

This infographic from WD Storage shows the top tips to increase office efficiency, what is stunting your efficiency and how to carry the top tips out.


How to Increase Office Efficiency

Any other tips on how to increase office efficiency and create a better, more productive working environment?

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Data Is Important to Your Business’s Operations: Keep It as Safe as It Is Accessible 4

The Secret to Designing Perfect Landing Pages

Computers have been able to move files between one another since the technology’s very early days. The first File Transfer Protocol (FTP) technology emerged in 1971. Back then, network administrators only needed to move data from one place to the next; security was not an issue. Furthermore, since the computers were probably in the same room, the data did not have very far to go.

Today, there are many ways to move data efficiently and safely over long distances. MOVEit by ipswitch is a good example. It’s very robust yet also very easy to use. It also has a number of audit trail and compliance features that really make it a useful program.

How do you know for sure whether Moveit or some other program is the right one for your business?

What is Secure File Transfer?

FTP still works very well when there is absolutely no need for security, but these instances are few and far between. Some of today’s most popular file transfer options are:

  • Secure File Transfer Protocol: As the name implies, SFTP is FTP plus encryption. The combination is very fast and prevents network eavesdropping. SCP (Secure Copy) is a closely related protocol.
  • Managed File Transfer: MFT is a much more complex option. In addition to file security, it adds a variety of audit, management, reliability, and other features.
  • Email Encryption: Instead of transferring the file as an attachment, a secure email sends a link. Then, the recipient can download the document from a secure site. Moreover, email encryption enables users to send very large files with little drama.
  • Hosting: Originally, file hosting services supported document collaboration and nothing else. Lately, security features have emerged as well, making network hosting a viable secure file transfer option.

All these methods rely on access control. Typically, that involves a username and password. Depending on the organization’s needs, the access control can be much tighter. Usually, this process involves an Identity and Access Management (IAM) system.

Some File Transfer Features

In its most basic form, secure file transfer relies on command line interfaces. This system is automated and not designed for user interface, so there are very few additional features. On the other hand, command line interfaces are very low-cost and allow organizations to maintain control over file security even if they use cloud providers.

SFTP is still the best option for most businesses, but SFTP by itself often falls short. Consider adding additional features like:

  • Auditing: Sometimes, auditing functions are available as an add-on. But organizations that also have compliance issues in this area, such as those that handle Personal Identifying Information (PII), may be better off with MFT.
  • Scheduling: This need is not as common but it’s still out there. Sometimes, users need to send documents at certain times of the day, usually to avoid bandwidth conflicts. Customers with scheduling needs almost always need MFT, because its systems are very robust.
  • Indirect Transfer: Only MFT allows users to send documents to an intermediary server when then forwards them to the recipients. The user and recipient are isolated from each other, and such transfers are easier to track.

Consider the options carefully before making a decision. Then, go with an established provider who stands by its products.