LRS 040: Managing a Heavy Workload and Increasing Productivity in the Workplace 46

Managing a Heavy Workload and Increasing Productivity in the Workplace - The Let's Reach Success Podcast

I’m back with another episode of the Let’s Reach Success podcast. Today we’ll discuss productivity again, and in particular – how to manage a heavy workload.

There are often times when we just have too much to do, and we want to get it all done. But our mind and body have limits and we lack the energy, focus and desire.

So, what should we do to be efficient all the time, to never get overwhelmed and be healthy, concentrated and motivated to give it 100% every time?

Check out today’s episode to learn that.

Show Notes:

  • Strategies for better workload management [1:34]
  • How lack of a good rest affects productivity negatively [3:25]
  • Why you should work on one thing at a time [6:12]
  • Time management: where to start [7:19]
  • What changes to make in your environment to boost your performance and deal with a heavy workload [8:26]

Mentioned:

Action Steps on Managing a Heavy Workload:

  1. Don’t strive for perfection, just get to work on your first task.
  2. 80/20 your to-do list and stop doing anything that’s not essential and doesn’t give you the desired results.
  3. Delegate some of the work to other people.
  4. Prepare for interruptions in advance.
  5. Rest properly.
  6. Take every big project, break it down into smaller tasks and begin with the first.
  7. Track everything you do to know how you spend your time.
  8. Try some productivity tools.
  9. Work on one thing at a time.
  10. Wake up earlier and have a powerful morning routine.
  11. Put your most important tasks on top of your list.
  12. If a task takes 5 minutes or less, do it right away.
  13. Organize your desk.
  14. Constantly read new things about your industry and engage in conversations with influencers.

Listen to the episode here:

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Glad you joined me on the podcast today. If you want to hear a particular topic on it, leave a comment below and I’ll make sure I cover it in the future.
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What about you? How do you manage heavy workload?

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How I Finally Managed to Focus and Got to Work without Putting It Off 19

How I Finally Managed to Focus and Got to Work without Putting It Off

Here are the things that helped me find focus and finally get to work:

Tip #1 Write it down.

When I say write it down I mean that whatever you want to do on the day or even the night before for the following day. Simply write exactly down what you want to do/achieve. This simple tip alone is almost like flicking a switch in your brain to do it.

Simply writing down your goals and your plans not only makes you think about the goals and the steps that you need to do to achieve them. Sometimes this can be a great way to realize exactly what you want and get you thinking of things you perhaps hadn’t thought of prior.

Not only this but there have been countless studies done showing that writing something down with greatly improve the chances of it coming to fruition than not writing it down at all.

The great thing about this is that it can be literally applied to many areas of like. You can write down your long-term goals or you can write down what you plan to do for the next day.

I, personally, do it every night after I am long finished with my work for that day. I set aside 5-10 minutes for writing down what I want to do tomorrow. The act itself cements it in your brain.

This is also a great way to help with procrastination. It’s almost like holding yourself accountable for it which I will get into more in my next point.

Tip #2 Hold yourself accountable.

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Holding yourself accountable to an overall goal or target can be an excellent way to actually push yourself to that point where you get to work consistently.

For example, let’s say I want to lose some weight and be on a particular diet to achieve that goal. Telling your friends and family that you are doing it makes you more accountable than doing it alone.

Your friends/family will often follow up with you about your progress. This is a constant kick up your ass to keep working towards your goal. Also, doing things like posting it on Facebook or somewhere where people can engage with you and follow your progress is great.

Ideally, having an accountability partner would be the best option for this.

An accountability partner and you would usually be moving towards the same goal and would constantly encourage each other to get to work. Most importantly, you two will be accountable for your actions!

A great way to find such like-minded people is through social media. For example when I work on my blog FlipFlopsandAppleSauce, I have a artner that is also running a blog. We both set goals on how often we publish content to hold each other accountable. It works extremely well.

Tip #3 Don’t be focused on results.

Don’t put pressure on yourself if you aren’t achieving your goals as quickly as you want.

Let’s say you have an online business and you want to make $1000 a month in profit. Instead of focusing on how much money you are currently making, look at what steps you need to take to get to that $1000. The more of these you take, the sooner you will get there.

Tip #4 Concentrate on today.

 

Some people are always thinking of long-term objectives. That’s not a problem, but you should always try to break down your goals into smaller, easier steps. Then, dedicate each day to working towards completing these steps.

Not only does that make things simpler and easier to manage, but it also puts less stress and pressure on you in the long run and will undoubtedly save you lots of time.

Tip #5 Let it become a habit.

Once you get into a routine, doing some of the more tedious things won’t be as much of a problem. Because at the beginning, you had to make a more conscious effort to make them happen. But once something becomes a habit through use of constant repetition, it becomes 10 times easier to do it.

After doing something consistently for 20 days in a row, it will start to become a habit.

So, if you are doing something that you don’t enjoy 100% to work towards your goal, it would be a great idea to challenge yourself for 3 weeks. Make it a habit, because, beyond that initial 3 weeks, things should only become easier.

#Tip 6 Think goals, not hours.

Some people say ‘I want to work 5 hours on this today’. In my opinion, this is not a solid mentality to have.

People who work with that in mind tend to draw out what they are working out to achieve that time target, which usually isn’t helpful at all. Not only that, but it lowers overall productivity.

I like to set steps that I want to do on that exact day. I have a clearer target that isn’t limited or restricted by time in this case.

Also, once you have finished what you set out to do for that day, you feel a great sense of accomplishment. Which for me, is an amazing feeling that keeps me coming back for more!

***

David Gray is an entrepreneur that loves marketing. This “career” path allows him the freedom that he truly craves in his life.