Multitasking Can Be Productive (If You Know How To Do It) 47

Multitasking Can Be Productive (If You Know How To Do It)

This is a guest post by John, a digital nomad and freelance writer.

‘Multitasking’ has become something of a dirty word, lately: employers suspect it leads to compromised productivity, while those actually engaged in it report stress, burn-out, and confusion.

Yet multitasking is not all that bad and there are plenty of positive reasons to do it.

You may want to save time, or to progress on several projects at once, piecemeal. Perhaps you have your own business, and it makes economic sense to wear more than one hat at once. Or maybe you want to prove your adaptability to your boss.

In any case, there are good and bad times to multitask, and right and wrong ways to do so.

More and more these days, we create or develop our own specific job roles within a team. Playing to your strengths, knowing when to delegate, and planning your day efficiently can help you keep your work challenging and interesting for yourself, while enabling others to excel and the team to meet its goals.

If you’re multitasking just to look good, it is likely to backfire: instead, ensure that you are looking at the bigger picture.

If a particular task requires close attention, or if making a mistake would be disastrous, now is not the time to take on too much.

When you’re stressed, procrastinating, and can’t get started, it can be easier to spread your work into a list of separate tasks so that you can feel more effective ticking one off at a time, rather than being too overwhelmed to start.

But when the time for multitasking does arrive, be sure to group similar tasks together so that you can work on them all while your mind is in that particular zone.

For example, you could put the morning aside for marketing – both the creative work of generating ideas, and the less fun stuff like maintaining mailing lists. That way, you keep your audience in mind while you prepare your materials, and the more humdrum work feels worthwhile because you’re excited about sharing your new campaign.

Similarly, having several tasks on the go at once can help you with problem solving.

If you get stuck on one project, working on another for a while can give you a new perspective. Instead of grinding to a halt when you reach a brick wall, throw a left turn and see where your other projects take you.

Of course, one danger of taking on too many different tasks simultaneously is that issues can be overlooked if you get carried away. This is why is it vital to be organized.

That might mean setting a recurring alarm so you can sort through and respond to incoming email through the day, or creating a regular, color-coded schedule to ensure you’re spending a good amount of time on each aspect of your work and not getting carried away with the job you find most inspiring (or easy!).

A new infographic from PoundPlace breaks down the principles of good multitasking into eight key steps. So by all means, commit yourself to a regime of productive multitasking, but please – complete one single task first: learn how to do it properly!

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Becoming Your Own Boss: Tips on Getting a Business Off The Ground 8

How Writing a Blog Can Help You Live the Life You Dream About

Becoming your own boss is a complicated process, and not everyone does it the same way.

I got lucky. I was still working when I got my business off the ground, so I had a source of income while I was working the kinks out of my business. I did most of my work for the new business when I got home or on the weekends. I asked for a change in job responsibilities at the office so that I didn’t have as much on my plate.

This all gave me a chance to start earning money without going into debt. When it was feasible, I stopped working my regular job and transitioned into working for myself full time. It took about a year and a half.

Establish clear boundaries.


Sometimes people don’t take you seriously when you tell them that you work for yourself. They think you are always available to chat or have lunch.

I had a number of friends that would call me at all hours, assuming I was available because they wanted to talk. Granted, it was nice to have that freedom at first. But, I soon realized that if I was going to be successful, I couldn’t let those kinds of distractions interrupt my workday.

Save before you start working for yourself full time.

I was in pretty good shape when I made the transition, but looking back, a few more months with a paycheck would have been wonderful.

When you start your own business, money can be very tight. You never know what you are going to make month to month.

I had one customer that initially made up most of my revenue. That customer only paid on a quarterly basis, which meant that times were tough in between payments.

I had to spend money to build the business, which meant there wasn’t a lot left over. If I didn’t get a payment right on time, it was very difficult to deal with.

There were times when I had to ask for a loan from family members simply to pay my bills.

Reach out and build a support network.

4 Tips to Track Your Remote Employees' Progress Without Demoralizing Them

It can be really difficult to adjust at first. You have great days and you have terrible days. You meet goals some months, while other months you are left wondering where you went wrong.

If you make a mistake, you alone are responsible for it and your business and reputation can suffer. It is easy to feel depressed at times. You may even start to feel like you can’t handle running a business and that you made a big mistake when you left your office job.

Remember that you are not alone. All entrepreneurs have these moments, which is why it is so important to connect with others in the field.

Take time for yourself.

I had a honeymoon period of about half a year. It was really exciting to see the business get bigger. Each milestone that I met was a reason to celebrate.

However, heading into the second year, it was more difficult. I was tired. Things weren’t as exciting because they weren’t new anymore. And then, year three came along. I was done with working such long hours.

I was done with having no time off. Burnout is certainly an issue in this business, so you have to figure out how to balance your personal and your professional needs.

It took me a long time to get where I am today. I had to do a lot of research. I had to educate myself on business. I had to find an SEO expert. I had to figure out who my main competitors were and keep an eye on them. I also had to stay current with what was happening in the field so that I didn’t fall behind.

No matter how hard I worked, it seemed like I could never get caught up. Running a business is a big responsibility.

If you are interested in starting your own business, you want to set yourself up for success. Try to cut back on your living expenses. Make sure you have substantial savings. Set up an area in your home where you can work, free from distractions.

If you are married, get your spouse on board. He or she can help pay bills while you are getting your business off the ground.

Your business is only as good as you are.

Make sure you have a support system of other business professionals. These people can help you acknowledge your weaknesses, encourage you to keep moving forward and advise you on common mistakes.

You can try and go it alone, but it will be very difficult for you. As with anything else in life, your support network has a lot to do with your success. You are probably strongly invested in your business; after all, it is something that you created. Make sure you have people that you trust to help you along the way.


Grace Lee has been practicing in the field of digital marketing for several years now. She has already brought numerous sites in search engines’ first pages in search results. In her spare time, she loves listening to podcasts about Google algorithm updates and other matters related to SEO.