Is It Time to Outsource Your Data Entry [Infographic] 56

Is It Time to Outsource Your Data Entry [Infographic]

This is a guest post by Sam Byrne, an outsourcing consultant, with over 5 years experience in creating real operational savings for small to medium businesses in Australia through offshore business process outsourcing.

Operational efficiency is one of the key metrics that business owners strictly observes.

With numerous tasks and processes to manage on a daily basis, keeping the business up and running is really challenging, especially if the business has to run with limited resources on hand.

Once the operational efficiency starts to decline, the company must review all the aspect – both core and non-essential – of its operations.

While technically, all its operations are vital to the success of the business, the company has the option to outsource its non-essential jobs to a third-party service provider so that they can improve on their core tasks and retain their focus on revenue-generating activities of their business.

Data entry, one of the most crucial, time-consuming and boring tasks in business, is one of the jobs that many companies choose to outsource these days. But before you plan to outsource this line of work, there are still some considerations you need to look into to ensure that this is the route that your business should follow.

To cut off the chase, here are the questions you need to consider when planning to outsource the data entry tasks of your business.

Knowing these questions will not only help you assess your current operational efficiency in relations with data entry. but also find the right outsourcing firm that will fit your business needs and preferences.

1. Are your operating costs on the rise?

If you are focusing significant financial resources on maintaining an in-house data entry job, then you should probably outsource.

For small business owners, this is critically important in order to keep the expenses at the low side while maintaining the quality of the data.

2. Is your business equipped with the necessary skills and tools for the job?

Although data entry does not call for specialized skills, the overwhelming amount of data can easily get your employees distracted for a long time.

Moreover, the lack of basic analytical skills and software can also risk the accuracy of the data.

3. Are you efficient in data management?

Most business owners do not realize the potential of having an accurate data in improving their business.

When the databases are not properly configured, and a clear data conversion process is not in place, the business loses its chance to get valuable data needed to make important decisions and identify internal and external opportunities for the business.

4. Are your employees motivated for the task at hand?

It’s true that all business processes are repetitive on their way. However, data entry can be said to be the most boring task which could suck the creativity and time out of your employees.

Once you notice that your staff is avoiding this task, it is high time for you to outsource.

5. Do you spend too much time on data entry?

Losing focus on core components of your business such as sales and marketing will not only limit the top line growth of your business but can also lead to losing competitiveness in the market.

To learn more, check out the infographic below from Global Outsourcing.

Should you Outsource your Data Entry Here are 5 Questions to Ask

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Becoming Your Own Boss: Tips on Getting a Business Off The Ground 8

How Writing a Blog Can Help You Live the Life You Dream About

Becoming your own boss is a complicated process, and not everyone does it the same way.

I got lucky. I was still working when I got my business off the ground, so I had a source of income while I was working the kinks out of my business. I did most of my work for the new business when I got home or on the weekends. I asked for a change in job responsibilities at the office so that I didn’t have as much on my plate.

This all gave me a chance to start earning money without going into debt. When it was feasible, I stopped working my regular job and transitioned into working for myself full time. It took about a year and a half.

Establish clear boundaries.


Sometimes people don’t take you seriously when you tell them that you work for yourself. They think you are always available to chat or have lunch.

I had a number of friends that would call me at all hours, assuming I was available because they wanted to talk. Granted, it was nice to have that freedom at first. But, I soon realized that if I was going to be successful, I couldn’t let those kinds of distractions interrupt my workday.

Save before you start working for yourself full time.

I was in pretty good shape when I made the transition, but looking back, a few more months with a paycheck would have been wonderful.

When you start your own business, money can be very tight. You never know what you are going to make month to month.

I had one customer that initially made up most of my revenue. That customer only paid on a quarterly basis, which meant that times were tough in between payments.

I had to spend money to build the business, which meant there wasn’t a lot left over. If I didn’t get a payment right on time, it was very difficult to deal with.

There were times when I had to ask for a loan from family members simply to pay my bills.

Reach out and build a support network.

4 Tips to Track Your Remote Employees' Progress Without Demoralizing Them

It can be really difficult to adjust at first. You have great days and you have terrible days. You meet goals some months, while other months you are left wondering where you went wrong.

If you make a mistake, you alone are responsible for it and your business and reputation can suffer. It is easy to feel depressed at times. You may even start to feel like you can’t handle running a business and that you made a big mistake when you left your office job.

Remember that you are not alone. All entrepreneurs have these moments, which is why it is so important to connect with others in the field.

Take time for yourself.

I had a honeymoon period of about half a year. It was really exciting to see the business get bigger. Each milestone that I met was a reason to celebrate.

However, heading into the second year, it was more difficult. I was tired. Things weren’t as exciting because they weren’t new anymore. And then, year three came along. I was done with working such long hours.

I was done with having no time off. Burnout is certainly an issue in this business, so you have to figure out how to balance your personal and your professional needs.

It took me a long time to get where I am today. I had to do a lot of research. I had to educate myself on business. I had to find an SEO expert. I had to figure out who my main competitors were and keep an eye on them. I also had to stay current with what was happening in the field so that I didn’t fall behind.

No matter how hard I worked, it seemed like I could never get caught up. Running a business is a big responsibility.

If you are interested in starting your own business, you want to set yourself up for success. Try to cut back on your living expenses. Make sure you have substantial savings. Set up an area in your home where you can work, free from distractions.

If you are married, get your spouse on board. He or she can help pay bills while you are getting your business off the ground.

Your business is only as good as you are.

Make sure you have a support system of other business professionals. These people can help you acknowledge your weaknesses, encourage you to keep moving forward and advise you on common mistakes.

You can try and go it alone, but it will be very difficult for you. As with anything else in life, your support network has a lot to do with your success. You are probably strongly invested in your business; after all, it is something that you created. Make sure you have people that you trust to help you along the way.


Grace Lee has been practicing in the field of digital marketing for several years now. She has already brought numerous sites in search engines’ first pages in search results. In her spare time, she loves listening to podcasts about Google algorithm updates and other matters related to SEO.