Simple Ways to Manage Your Focus and Improve Your Productivity 59

Simple Ways to Manage Your Focus and Improve Your Productivity

This is a guest post by Arina Katrycheva.

We always blame external factors for distraction.

At some point, it makes sense, as it’s hard to concentrate on something when there are too many distractions and too many tasks. But we should also take into account the physical and psychological aspects that can impact our ability to focus.

Poor organization at the workplace is the main external factor that leads to the loss of focus.

Tackling several tasks at a time, spending too much time on needless communications, and working in a noisy room kill our ability to concentrate.

Tiredness and low energy are physical factors that affect our attention, lack of sleep and poor nutrition cause both of therm. 

Some of the office workers who have concentration problems also experience constant fatigue and stress: they just don’t have time to take a break. This causes attention deficit and a dramatic decrease in productivity.

The main psychological factor that affects our concentration is the lack of the habit to stay focused. 

The brain of an average office employee is trained to be unfocused: in the environment of multitasking, our brain adapts to change the focus of attention every few minutes. Which ultimately works against us: we end up unable to retain our attention on a task even when the deadline is close.

What’s the solution?

Developing the ability to focus is not as difficult as it may seem.  In most cases, we can’t change the distracting environment, but what we can do is change our physical condition and attitude.

Let’s take a look at these recommendations that are worth following.

The first thing you should do is to improve your nutrition and sleep habits. A healthy diet and at least seven hours of sleep will reduce fatigue and improve brain function. Even after a week of good sleep and healthy food, you’ll notice after a while that you don’t get stressed and tired as easily as before.

Get rid of all major distractions.

Consider using software tools blocking social networks blockers. They really will help you overcome your social media addiction.

Next, plan your day in the morning.

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Write your to-dos on paper and check what is done throughout the day. Try using reminders and scheduling tools.  When dealing with forgetfulness and disorganization, they can be a great help.

Most of the time, planning can be the sole reason why you follow through on your goals.

Start the day with getting something done – even at home, not at work.

William McRaven, a retired US Navy Admiral, emphasizes the importance of making the bed in the morning: you complete the first task of your day, and it encourages you to beat laziness during the rest of the day and do more.

Set priorities for your tasks wisely and schedule your time so that nothing slips out of your mind. Do creative tasks first, as they require more focus than routine ones.

Identify your biggest time wasters using timesheet software.

Record your time expenses, review daily, weekly, monthly etc. statistics, and analyze your progress.  It will help you to focus on more important activities.

Block out unimportant communications.

Both verbal and written, and focus on your high-priority tasks. Establish a communication hierarchy within the team, it will help set up clear boundaries between what’s important and what’s not.

For long-term positive effects, experts suggest training the brain as a muscle. Try staying concentrated longer and practice focusing when you don’t really need to – for example, read a book in a noisy room.

If you are a manager, try to keep your team focused too.

To increase personal responsibility and improve attention of each employee set up a clear work process with a breakdown structure can help.

Use special employee timesheet tools to assign projects to your teams to keep track of their progress and results.

Improving your ability to stay focused is certainly not an easy task, but it’s not an impossible one either. Lack of motivation is the biggest obstacle for most of us, but with a little bit of effort and helpful productivity tools, it won’t be long before you see some good results.  Although the steps covered above are fairly basic, they can be a great first step towards improving your focus.

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What the Richest People in the World Have in Common 4

What the Richest People in the World Have in Common

Getting rich is something everyone dreams about.

For those facing financial hardships, getting rich seems the only way out to tide over shortage of money. For the bourgeoisie – the working class – getting rich conjures up visions of stuff they want to buy for luxury or higher social status. Millionaires also wish to get rich: they want to become billionaires and enter Forbes List of the world’s wealthiest people.

Unless you inherit a fortune or get lucky at lottery or sweepstakes, getting rich can be quite tough.

Yet, there are countless rags-to-riches stories around the world. Enterprises such as Amazon, KFC, Facebook or SpaceX have become runaway successes within a short span. The reason: their founders have several things in common, which is rare among other people.

Here we look at various traits that the world’s richest and most successful entrepreneurs have in common.

The Common Traits of The World’s Richest People

The Common Traits of The World's Richest People

1. Serving People.

“If your only goal is to become rich, you will never achieve it,” said John D. Rockefeller, who laid the foundation stone for America’s giant petroleum industry and his own enterprise, Standard Oil. The same adage holds good today.

Facebook, for example, was launched by Mark Zuckerberg and his roommate, Eduardo Saverin to allow Harvard University students to share profiles and pictures

There are countless such examples of ordinary people striking rich. However, they share one thing in common: serving people. The main objective of launching these enterprises was to make life easier or enjoyable for people rather than earning money.

2. Reading Books.

Microsoft founder Bill Gates, celebrity TV show host Oprah Winfrey, SpaceX and Tesla CEO Elon Musk, Berkshire-Hathaway CEO Warren Buffet and several other extremely rich people of the world have one more thing in common: they are avid readers.

Bill Gates reads at least 50 books every year – an average of nearly four and a half books per month.

Elon Musk owes his success at SpaceX, the project to open space tourism to his love for books and the knowledge he gained from them about rocketry. Oprah Winfrey attributes her success to dozens of books, including some 70 top titles she read on her way to success while Warren Buffet spends about 80 percent of his day reading books.

3. Long-Term Financial Strategies.

A report by CNBC states, all wealthy people depend upon long-term financial strategies rather than short-term gains. They utilized their earnings and savings to invest in safe stocks that would assure gains in the long run rather than indulging in risky trading that can offer high returns.

Such financial planning and decisions ensured they do not lose money. Further, they invested money in their enterprises without the hope of immediate returns.

These wealthy people first focused on building a brand, offering value for people to identify with the brand. And later, popularize the brand through word-of-mouth publicity, which is more effective than traditional advertising.

4. Never Say Die.

Yet another common character trait shared by the world’s richest people is, they are not quitters.

Like every other human on Earth, these wealthy folks also witnessed ups and downs in life. Some of these were so overwhelming most ordinary people would have called it quits and gone in search of easier ventures.

Brian Chesky, Joe Gebbia and Nathan Bleckharczyk, founders of Airbnb, the world’s largest hotels and accommodations aggregator were plagued with financial problems.


Heavily encumbered with debts, bankruptcy was staring at these entrepreneurs in the very eye. Yet, they did not budge. They innovated their service that made Airbnb the world leader in its field today.

Another excellent example is Colonel Harland Sanders, whose recipe for fried chicken was rejected as many as 1,009 times before it was accepted. Col. Sanders is the founder of global chain Kentucky Fried Chicken or KFC.

5. Accepting Criticism.

Most people flee from criticism of any sort. Rather than learning from negative comments arising out of their behavior or work, they take umbrage rather quickly. Yet, they do not bother to amend their behavior or work pattern.

All wealthy people, however, are different. They are willing to be criticized for introducing new ideas or thoughts.

Jeff Bezos, founder of Amazon, rightly says that those who will try and do something new must be willing to draw criticism.

Steve Jobs, founder, Apple, Inc. puts it in even stronger words: “If you want to make everyone happy, do not become a leader; sell ice cream instead.”

The success of Amazon and Apple proves their founders were right when it came to accepting criticism.

6. Out of The Box Thinking.

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Thinking outside of the ‘box’ or a typical mindset is often impossible for most people. Understandably, because everyone draws their mindset from factors and circumstances they are raised and educated in.

This mindset eventually becomes a formidable fetter for anyone wanting to become an entrepreneur. Generally, most people follow the flock and take professions they falsely believe as best suited for their skills. Others try to follow footsteps of their parents.

The wealthiest people in the world never followed flock or took lucrative professions of their parents.

Mark Zuckerberg’s father was a dentist and mom – a psychiatrist. Bill Gates’ dad was a banker father while his mother was a lawyer.

Despite coming from wealthy families, they chose to follow their passion rather than confine their thinking to the proverbial boxed mindset. Col. Sanders had lost his parents at a young age of six years and had to shoulder responsibilities of his siblings.

Other Examples of What The Wealthiest People Have in Common

As we can see, these qualities or personality traits are common to the world’s richest people. It sets them apart from others. Most of them launched small enterprises with the sole purpose of bettering the lives of people. Their products or services gained popularity because money was never their consideration. Widespread use of their technology, products, and services eventually led them to become wealthy.

These traits are not typical to the US or the western world, as one may mistakenly come to believe. A glance at some richest people in India and elsewhere also reveals, they share the same characteristics with their American counterparts. This amply proves that richest people around the world share something in common, regardless of where they live and flourish.

Another common trait that all rich people share in common is philanthropy.

Since childhood, they believe in giving back to the society and helping the underprivileged. They practiced charity when they were not so rich and continue to donate money for the betterment of the society even after becoming billionaires.

These richest people on the planet never waited to become wealthy. Instead, they were philanthropists since childhood – a trait most other people pathetically lack or try to foist upon themselves to gain popularity.

In Conclusion

It is not easy to become wealthy. Or everyone would become a millionaire. People who do make it to the top have a different way of thinking combined with an undying zest for learning new things and educating themselves.

They do not consider conventional learning at universities as the end of their education. Instead, they try and acquire new skills every day and find ways and means to become better humans rather than focusing on fattening their purses.

The world’s wealthiest people also share one common trait: they are not people pleasers, despite their generosity and willingness to serve the society. Because they know, trying to please everyone will get them nowhere and could mean possible failure.