How to Measure Productivity: 8 Tips for Extremely Busy People

Webinars can do wonders when it comes to connecting with your audience and converting them into paying subscribers

However, creating your first webinar requires more than just inviting your participants and running your event. You will need to take specific steps such as choosing a reliable webinar platform to make the most out of your webinars and get the best results.

One such platform is ClickMeeting. While there are several webinar platforms online, ClickMeeting is one of the most reliable and easiest to use. With this platform, you can set up your live webinar easily in a few simple steps.

In this post, let me share with you these six easy steps to set up your first live webinar using ClickMeeting.

Let’s get started. 

Step 1. Schedule an Event

After signing up, you will be taken to your dashboard, and from there, you can click on “Schedule Event.” 

6 Easy Steps to Set Up Your First Live Webinar

On the details tab, you can add and select the essential information of your webinar such as the name, the room type, the date and timezone, plus, your access type. 

webinar 2

Once you’re done, you have the option to create the event as is or move on to other customizable aspects of your webinar. 

Note: You can also set up a live webinar immediately using ClickMeeting’s “Ad hoc event” feature.

Step 2. Create Your Waiting Room with Agenda

ClickMeeting has a waiting room feature, which is where your participants can go to while waiting for your event to start. 

You can customize the details of your webinar agenda, add other fields, and drag and drop the fields to rearrange them to your liking.

webinar 3

Creating a waiting room with agenda gives your participants an idea about your webinar. It’s also an excellent way to keep them engaged when your attendees arrive early before your webinar starts. 

Plus, if you’re making money online through your webinars, you can share freebies or discount coupons (among other things) in your waiting room to help build your relationship with your audience.

Step 3. Personalize Your Registration Page

Another feature you can customize when setting up your webinar in ClickMeeting is your registration page.

webinar 4

When you enable the Registration feature, you can modify your form fields and set which fields are required. 

The feature also lets you add other elements such as your agenda, presenter information, other texts, and even a YouTube video. 

webinar 5

You can also configure your registration settings such as entering the URL of your “Thank You” page and allowing ClickMeeting to redirect your registrants to that page. 

Other registration settings like registrant email notifications, individual registrant confirmation, and separate registration for each of your events within a single room can also be disabled or enabled. 

Step 4. Customize Your Appearance

ClickMeeting’s customization feature isn’t limited to your Waiting Room and Registration Form.

You can also customize the appearance and layout of these pages to reflect your brand and your color schemes.  

For instance, you can upload your logo so it will appear on your Waiting Room, registration page, login page, and webinar room.

webinar 6

You can also use royalty-free photos for your background image, choose a theme color, and see a preview of your customizations. 

Step 5. Configure Your Automations

With the event automation features, you can enable automatic actions such as event auto-recording, publishing your event to your ClickMeeting profile, promotion reminders, and more.

webinar 7

To help you set up your automated actions, here’s a brief overview of ClickMeeting’s other event automation features.

  • Auto-stream your event on one social media channel. By enabling this, you can livestream your event on your Facebook or YouTube account. You can also choose how you want your room layout to look with your content only or with the top bar visible. 
  • Automatic event reminders. You can set up event auto-reminders for your attendees (minutes, hours, or set your preferred time) before your event. 
  • Thank-you page with URL. You can redirect your participants to your “Thank You” page by copying and pasting the URL. 
  • Automatic thank-you email. This feature allows you to send a “Thank You” email to your attendees, and add files you would like to share such as reference materials or a copy of your presentation. Enabling this automation feature also lets you add a link to your profile, a certificate of participation, and a feedback button in your email for your attendees. 
  • Automatic follow-up email. You can re-target your email contacts who registered for your event but weren’t able to attend with automated follow-up emails. 
  • Automatic invitations for next events. This feature lets you send auto-invites to both those who attended and did not attend your event. 

You can also specify which events to invite those who attended and didn’t attend by selecting from your list of upcoming events.  

webinar 8

By continuously adding to your arsenal of automated and on-demand webinars, you’re able to ensure that the presentations you invest in creating have longevity and continue to capture and nurture your leads over time. 

This phenomenon is what ClickMeeting likes to refer to as the “webinar flywheel.”

Step 6. Invite Your Participants

Now that you’re done setting up and customizing your event, you can now start inviting your participants. 

webinar 9

ClickMeeting offers several ways to invite your participants.

  • Copy and paste. You can copy the email address of your contacts from other platforms like Gmail and paste them into your ClickMeeting Invitation page. 
  • Search. This option lets you search through your ClickMeeting contact list by typing in criteria or keywords. If you don’t have an existing contact list yet, you can import your contacts by uploading a file in Vcard or CSV format.  
webinar 10
  • My groups. With this option, you can invite participants in specific groups or segments. Also, clicking on “Manage my Search Groupslets you do an advanced search of your contacts database to help you create more focused participant groups.  
  • Past sessions. Copying your contacts from your previous sessions lets you invite participants who attended a specific event. It’s a useful option when you are running a series of events or follow-up meetings. 
  • Copy details. One of the simplest ways to invite your participants is to copy the details to your event and paste it to an email, private message, or file. 

If you want someone else to run your webinar for you, you can also invite presenters to your event by clicking on “Presenter” instead of the “Participants” option. 

With all that said, remember that you can still edit your event details. If you’d like to make any changes to your webinar, you can go to your dashboard, hover over the “Actions” button, and click on edit. 

webinar 11

What’s Next?

There you have it. With these six easy steps, you can have your first live webinar up and running in no time. 

Once you have everything set up, you can focus on other things like inviting more attendees, and reviewing plus tweaking your webinar event details. 

Stock Photo from Jullia_L @ Shutterstock

Webinars can do wonders when it comes to connecting with your audience. Here's how to set up your first live webinar: #webinar #webinartips #bloggingtips #onlinebusinesstips #emailmarketing #webinardesign #howtosetupawebinar