The following article is a guest post.
Are you an employer thinking to move your office to a new and better location? Are you going to supervise the whole process of shifting your office to the new place yourself? If yes, then you have come to the right place. This article talks about what it takes to move your business from one location to another.
Do you think it is not a big deal? Do you think shifting your office is just about getting everything packed and loaded on to the truck? If yes, then we must tell you that you are mistaken. There are many other factors that you need to keep in mind to make sure your business does not get affected due to the relocation process.
Here are 6 major things you are likely to overlook or delay while moving your office premises:
1. Try Not to Change Your Phone Number
Retaining your old telephone number is really important for your business, particularly if you rely on getting new customers through phone calls. A sudden change of phone number may result in you losing many customers to your competitors.
In case you are forced to have a new telephone number because of the change of location, try to keep the old one as well and get things adjusted in such a way that all calls coming on you old number will be forwarded to the new one. This will make sure that you won’t lose business just because of changing your office location.
2. Call the Phone and Internet Companies in Advance
Transferring phone lines and getting a new internet connection are processes that take some time. If your business relies on having an effective and unhindered communication process with your clients, even a few days without a telephone and/or internet connection will cost your business dearly.
To avoid this problem, make sure you talk to the telephone and internet companies in advance and inform them about the date of your relocation. By doing this, you make sure that don’t miss a beat and the company can set up everything the same day you move into the new office.
3. Make Sure Your Address Is Changed Everywhere
These days, companies are using various marketing channels to promote their businesses and to attract more customers. These include traditional marketing means, such as business cards, flyers, and posters , as well as digital marketing means, including the use of a website, social media, email marketing, online marketing, and online advertisements to attract clients.
Whatever channels of marketing you are using to promote your business, just make sure you change your office address everywhere. Imagine how bad it will be for you business if your customers are going to the wrong location.
To make sure that the change of location does not affect your business, change your office address on every marketing channel you are using.
4. Inform Your Legal Advisor
Telling your legal advisor beforehand will make sure you won’t have to face any issues related to taxation and licensing.
The legal advisor will make sure your new address and any other relevant information is updated in the government records so that you won’t have to face any legal problems just because you didn’t inform the relevant authorities about your new address and/or contact details.
5. Inform the Post Office
Getting your mails re-directed to the new location is also very important to ensure you receive them without any delay. Tell the post office authorities about the change of location and the date you will be shifting so that all your mail are directed to the new office without any delay that could affect your daily operations.
6. Be Ready for Some Additional Expenses
Be ready for some unexpected expenses while you are shifting your office premises.
No matter how well you have planned your move, it is likely that some unforeseen expenses may arise. For example, you may need new furniture for some areas if your new office is bigger than the old one.
There is also a chance that some of your furniture gets damaged during the move and needs to be repaired or replaced. Therefore, it is important to keep some money aside for these unexpected expenditures beforehand to avoid any trouble.